Filing of DIR-3 KYC Online (Director's KYC)

DIR-3 KYC Online is a streamlined process for directors to submit their Know Your Customer (KYC) details electronically, ensuring compliance with regulatory requirements & maintaining transparency in corporate governance.

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Overview of DIR-3 KYC Filing

DIR-3 KYC and Web KYC are mandatory compliance requirements for directors in India under the Companies Act, 2013, and its associated rules. Directors who have been allotted a Director Identification Number (DIN) must annually submit their KYC details to the Ministry of Corporate Affairs (MCA). The process involves providing personal details, contact information, and a declaration of any changes through the DIR-3 KYC form or Web KYC portal.

The submission must be completed by the due date each year, typically by September 30th, to avoid deactivation of the DIN. Non-compliance results in penalties and the DIN being marked as “deactivated,” which can affect the director’s ability to participate in company operations. This process ensures the accuracy and authenticity of the director’s information on record with the MCA

Relevant sections, Rules and forms at a Glance

ParticularsSection(S), Rule(S) and Name of e-Form(S)
The Companies Act, 2013 Sections 403
The Companies (Appointment and Qualification of Directors) Rules, 2014Rules 11 and 12A
The Companies (Registration Offices and Fees) Rules, 2014 Rules 7, 8, and 12
e-form to be filed DIR-3 KYC

Eligibility and Timeline

Mandatory e-Form DIR-3 KYC Filing for Directors

The Ministry of Corporate Affairs (MCA) mandates the submission of e-Form DIR-3 KYC for directors to verify their identity and ensure updated records. This requirement extends to all directors, including those disqualified, who were allotted a Director Identification Number (DIN) or Director Partner Identification Number (DPIN).

Eligibility Criteria

Directors who were allotted a Director Identification Number (DIN) by or on 31st March 2018, and whose DINs are in approved status, must submit their KYC details to the Ministry of Corporate Affairs (MCA). This requirement also extends to disqualified directors.

Annual Requirement

Starting from the Financial Year 2019-20, it is mandatory for every director who has been allotted a DIN on or before the end of the financial year to file the e-Form DIR-3 KYC before 30th September of the subsequent financial year.

Example: For the financial year 2023-24, directors with a DIN or Director Partner Identification Number (DPIN), and those allotted a DIN/DPIN by 31st March 2024, must file the e-Form DIR-3 KYC before 30th September 2024

Minimum Requirements

Need to be updated

DIN (Director Identification Number)

DIN (Director Identification Number)

Digital Signature Certificate (DSC)

Digital Signature Certificate (DSC)

Unique Personal Mobile Number & Email ID

Unique Personal Mobile Number & Email ID

Personal Identification Documents

Personal Identification Documents

Types of e-Form DIR-3 KYC

There are two variations of the e-Form DIR-3 KYC

3kyc
DIR-3kyc

Documents for DIR-3KYC

The following documents need to be scanned and attached for DIR-3KYC

Personal Identification Documents

Verification and Certification Requirements

Personal Identification Documents

PAN Card of the DIN holder

Aadhaar Card of the DIN holder

Valid passport of the DIN holder

Verification and Certification Requirements

Proof of residence

Notarized Affidavit

Digital Signature Certificates

PAN Card of the DIN holder

Proof of residence

Aadhaar Card of the DIN holder

Notarized Affidavit

Valid passport of the DIN holder

Digital Signature Certificates

Note: If supporting documents are in a language other than Hindi or English, all proofs must be translated into Hindi or English by a professional translator. The translator must include their details (name, signature, and address) and affix their seal on the translated documents. For foreign nationals, translations done by a notary from their home country are also acceptable.

Procedure with check points

procedure for the annual KYC of Directors using the DIR-3 KYC form through the MCA portal.

Ensure that the person holds a valid Director Identification Number (DIN) as of March 31st of any financial year.

Verify that there are changes in the particulars of the DIN, and the mobile number and email ID of the DIN holder are new.

Confirm that the DIN holder has not filed e-Form DIR-3 KYC in any previous financial year.

If the DIN holder does not have a Digital Signature Certificate (DSC), they must first obtain one.

Arrange for a Permanent Account Number (PAN) card, Aadhaar card, and passport. These documents are mandatory for the e-Form DIR-3 KYC. Also, provide valid proof of residence, like electricity bills or telephone bills, and ensure they match the details on the PAN card.

Arrange for self-attested copies of the PAN card, Aadhaar card, passport, and proofs of residence such as utility bills or bank statements. These documents must be current and valid as per the guidelines provided. DIR-3 KYC Web KYC.

For foreign nationals, additional requirements include passport and visa documents, with all non English documents needing professional translation.

Fill up all particulars in e-form DIR-3 KYC with OTPs received on the registered mobile number and email.

Attach all requisite documents and ensure that all details are complete and accurate.

Submit the completed DIR-3 KYC form through the Ministry of Corporate Affairs (MCA) portal.

Upon successful submission, a confirmation will be displayed, and the professional on record will acknowledge the acceptance.

Ensure the person holds a valid Director Identification Number (DIN) by 31st March of the current year.

Verify there is no change in the mobile number and email ID on record from the previous year.

Complete KYC through the e-Form DIR-3 KYC web-based service.

Log in to the Ministry of Corporate Affairs (MCA) portal using your credentials.

Navigate to the web-based KYC link to update or confirm the details associated with DIN.

Complete the DIR-3 KYC form on the MCA portal, which includes information such as name, father’s name, nationality, PAN, Aadhaar, voter ID, passport number, driving license, and residential addresses.

Submit the form and click on the validation icon to ensure all particulars are correct.

After submission, an OTP will be sent to the registered mobile and email.

Enter the OTPs in the required fields to verify the identity of the DIN holder.

The MCA21 portal will generate a challan upon successful submission and verification of the KYC details.

Save the challan as a record of the annual KYC compliance of the DIN holder.

Note: The penalty for non-registration under GST, as outlined in Section 122 of the CGST Act, is ₹10,000 or the amount of tax evaded, whichever is higher. This applies to any taxable person who is required to register for GST but fails to do so.

Form to be Filed

S.noName of the FormAttachmentsTime period for Filing
1No Form, if web-based KYC---------3Oth September of each financial year (without fee)
2DIR-3 KYC

➢ PAN Card
➢ Aadhaar Card
➢ Passport
➢ Proof of Address
➢ Affidavit, if any

➢ 3Oth September of each financial year (without fee)
➢ Any time after 30th September, with a fee of Rs. 5,000/-

DIN Deactivation & Reactivation

Consequences of Failing to File e-Form DIR-3 KYC by the Deadline

Deactivation of DIN

If a director fails to file the e-Form DIR-3 KYC by the 30th September deadline on the MCA 21 portal, the Ministry of Corporate Affairs will mark the Director Identification Number (DIN) as ‘Deactivated due to Non-filing of DIR-3 KYC’.

Reactivation Procedure

To reactivate a deactivated DIN, the director must file the overdue e-Form DIR-3 KYC and pay a late fee of Rs 5,000. This fee becomes applicable after 30th September of the year in which the filing is required.

Frequently Asked Questions

What is DIR-3 KYC, and who needs to complete it?

DIR-3 KYC, or Director's KYC, is an annual compliance requirement in India. It is mandatory for all directors who possess a Director Identification Number (DIN). This includes directors of companies, whether public or private, registered under the Companies Act, 2013.

When is the due date for filing DIR-3 KYC?

The due date for filing DIR-3 KYC typically falls in the month of April each year. It's crucial to check the specific due date on the Ministry of Corporate Affairs (MCA) website, as it can vary from year to year.

What documents are required for completing the DIR-3 KYC process?

To complete DIR-3 KYC, directors need to provide a recent passport-sized photograph, a valid proof of identity (like Aadhar card, passport, or voter ID), a valid proof of address (like Aadhar card, passport, or utility bill), and a copy of their PAN card. Additionally, directors need to have a valid digital signature certificate (DSC) to sign the form electronically.

What happens if I miss the due date for DIR-3 KYC filing?

Missing the due date for DIR-3 KYC filing can result in penalties and consequences. Your DIN may be marked as "Deactivated," which could lead to disqualification as a director. It's essential to be vigilant about the deadline and complete the KYC process on time to avoid these issues.

Can I update my personal details through DIR-3 KYC?

DIR-3 KYC primarily focuses on verifying and confirming the existing details of the director. If you need to update your personal details, such as a change of address or contact information, you should do so through the appropriate forms provided by the MCA, such as Form DIR-6 for updating personal details.